The City Manager, as the chief administrative officer of the City, is the custodian of all official City records. Pursuant to the Florida Constitution and the statutes pertaining to public records, City records are open to inspection and copying by the public. The City Manager has delegated responsibility to the City Clerk to act on routine public records requests. The inspection and copying of City records may be arranged with the office of the City Clerk at a cost established by State law. Some records, or portions of records, may be exempt from inspection and copying, but those issues will be addressed as they arise.
In addition, the City Clerk acts as Recording Secretary at City Council meetings. The City Clerk also acts as the Supervisor of Elections for City elections, handling election issues such as qualifying, reporting, vote counting and special elections.
Residents wishing to appear before City Council may do so during the Public Participation of any regular City Council Meeting. Please note that speakers are limited to three minutes. Should Council decide to extend the three minute time period, it will be done on a case by case basis and by general consensus of the City Council. Any materials presented during Public Participation become part of the public record and a copy of said material must be filed with the City Clerk at the time of presentation. Should you have any questions regarding Public Participation, please contact the City Clerk's Office.
The City Clerk is hired by, and reports to, the City Manager.
For more information, please contact...
Virginia A. Smith
Phone : (386) 986-3713
Fax : (386) 986-3714
Q: I'm looking for a Document (or Record). How do I go about obtaining it?
The first place to look is our Online Records Search
application where you will be able to search, view, save and print public records. If you are unsuccessful in finding a record you can request the records from the City Clerk's Office by stopping by City Offices located at 160 Cypress Point Parkway, Suite B-106, Palm Coast, calling (386) 986-3713, or emailing the City Clerk
Q: How much does it cost to obtain a record?
A: There is no charge for downloading records from the City website, or if your request for information can be sent to you via email and takes less than 20 minutes to prepare. For requests that require printed paper copies, 19 pages or less are free. For documents 20 pages or more, there is a 15¢ fee per page. For large format plans and maps (36" x 48") there is a $5.00 fee per plan/map, since they must be sent out to a commercial printer.
Q: Do I need to give you personal information to obtain records?
A: No. By law, we can not require that you give us your name, phone number, address or any other personal information when requesting a record. Also, we will not ask why you need or want a record. There may be situations when it will take time for City Employees to gather the information you requested. If you do not wish to give any personal information, in these circumstances you can simply contact City Offices either by phone or in person to see if your request has been completed.
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